Trans4mind Home Page

5 Elements to Customer Service: A Fresh Look

By Dr. Richard L. Williams

About 20 years ago while I worked for American Stores Company (now part of Albertson's) I headed up a customer service program named "Smile and Speak Up." Employees attended a two-hour customer service training class and then tried to be seen being courteous to customers by mystery shoppers who visited stores twice each week for ten weeks. An employee could win small cash rewards plus the recognition of being a winner. My job was to organize the program and take to various groups of stores.

Most people associated with the Smith and Speak Up program praised our efforts to improve customer service in the stores. The wife of the chairman of the board, for example, once told me that she could see a difference where the program had been implemented. But even with the general acceptance of the program, I was never convinced of its effectiveness. This is why.

True customer service in a retail store is a combination of five basic elements: (1) organizational culture, (2) employee temperament, (3) leadership example, (4) communicated expectations, and (5) management leadership training ( My good friend Chuck Coonradt once defined organizational culture as the way things really work when the boss isn't looking. At a Nordstrom department store, for example, I generally experience superior customer service, even when the boss of the clerk serving me isn't looking. That's because over an extended period of time Nordstrom has created an organizational culture of superior customer service. How was this accomplished? The leaders of the organization had to not only communicate the importance of exemplary customer service, but they also had to personally demonstrate high levels of service with their own actions. Then, over time they created a culture helped define employee behavior.

The second element is employee temperament, which is a technical term for what we commonly call personality. It is true that some temperaments are better suited to deliver superior customer service than others. Sorry, but it's true. But that does not mean that those of us whose personality isn't naturally well suited toward customer service can't improve our skills above our natural inclinations. As evidence, stores that have consistent customer service are not staffed with employees of the same personality. Rather, the store has set a high standard and communicates its expectations to every employee, regardless of his or her personality.

The third element is the example of customer service demonstrated by the leaders. It is foolish for a leader to expect his or her employees to deliver customer service at any level higher than what the employee sees on a daily basis from the leader. In other words, the leader determines the upper control limit of service in a department, store, or company. Watch the company president, vice president, or district manager while visiting a store and you'll see a demonstration of the upper control limit of service. As an example, for over 20 years I have shopped a supermarket only a few blocks from my home. Without exaggeration I have shopped that store over 1,000 times. And in all of those visits there have been five instances where an employee has spoken to me on the sales floor. Lately I find myself playing a game of walking near employees, just to see if I can hear a "Hello, or heaven forbid something like, "What could I help you find? What's the problem? At the least it's the example set in store and company leadership by example.

The fourth element is the extent to which the leaders have effectively communicated their expectations to the employees. It's not enough to merely set an example, employees must hear, and hear again, specifically what is expected of them with respect to customer treatment. I once encountered the president of a retail chain who told his employees, "Whenever one of our faithful guests has a question, I want you to remember my motto. My motto is "The answer is yes, what's your question?" He communicated his expectation that loyal customers were the life-blood of the store and everything within reason should be done to keep them coming back.

Customer Service and management leadership training ( is the fifth element. Because everyone isn't naturally effective at delivering customer service, and there are some techniques that work better than others, it is vital that every employee receive adequate customer service training. In fact, to create a culture of high service, employees must receive regular training. Management Leadership Training ( creates a front-of-mind-awareness that determines not only what is important, but also how things are to be done. Unfortunately, most customer service training consists of nothing more than "retail charm school." Smiling and speaking up to customers you encounter in the aisle isn't enough. Real opportunities for customer service all too often happen when something goes wrong. For example, out of stocks, price checks, voids, refunds, returns, and exchanges are prime situations where a customer can be won or lost, depending on what the employee says and does while handling the transaction. Employees must be trained in specific methods and techniques of how to handle these special situations, or customers can be lost for life.

The five elements of customer service are a framework to develop a climate or culture for consistent superior service. It's important to remember that the issue really isn't "customer service." More accurately, it's creating a memorable experience for customers. Don't forget that customers return to stores that are memorable, and they don't return to stores that are forgettable. What are you creating in your store, a memorable or forgettable climate?

Consider the PE formula where P equals the customer perception of what actually happens while shopping in a store. And E equals the customer's expectation of what will probably happen when he or she does shop a store. If P equals E then the store did exactly what the customer expected. If P is less than E the store fell short of the customer's expectation. And, if P exceeds E the store did something more than what the customer expected. The only truly positive memorable experience is where P exceeds E. That must be our goal.

Superior customer service, that is memorable, can be defined as a situation where the shopping experience exceeds the customer's expectation of what was going to happen. This means a clean and safe store, where desired products are in stock and easily located, where employees are friendly and helpful, and where the checkout is accurate and fast. Effective customer service is far more than merely being caught by a mystery shopper saying something nice to a customer. That's why I had a problem with the smile game I played 20 years ago. It was nothing more than a band- aid or a temporary fix to a very complex problem. The good news is that I think I've learned a lot since the Smile and Speak Up days.

About The Author
Dr. Richard L. Williams is a business consultant specializing in performance coaching, quality improvement, team development, and leadership development. He can be reached at

To learn more about how management leadership training can help, please visit or reach us at 888-262-2499.

From our extensive site, you'll find good info on many topics using this search:

Support your personal development with these popular and effective hypnosis downloads...

  • Public Speaking Fear ~ Banish speaking anxiety and nerves with hypnosis.
  • Motivate Yourself to Exercise ~ Build a powerful exercise habit that you can't break.
  • Get Rid of Fear & Anxiety ~ Stop worry and apprehension wrecking your life.
  • Self Esteem ~ Break the negative trance of low self esteem and give yourself a chance in life.
  • Create Your Own Reality ~ Use the power of your unconscious mind to transform your life.
  • Deeper Self Respect ~ Use hypnosis to connect with your true inner worth.
  • Detach From Fear ~ Tune out nervousness and anxiety with hypnosis.
  • Improving Concentration and Focus ~ Learn how to discipline, direct and command your mind to improve your performance.
  • Exercise Motivation ~ Give you powerful keys to getting back on track with your exercise - and staying there.
  • Overcoming Shyness ~ Provides an invisible security blanket allowing you to develop social ease and overcome shyness.
  • Quick Confidence Booster ~ An audio hypnosis session that's specifically designed to get you (quickly!) back on track.
  • Stop Negative Thoughts ~ Learn powerful hypnotic techniques to stop negative thoughts before they start.
  • Overcoming Procrastination ~ Let hypnosis help you get on with what you need to do, when you need to do it. Let nothing hold you back.
  • Think Thin ~ Use hypnosis to re-train your brain and lose weight naturally... that's how to get and stay slim.
  • Fall Asleep Fast ~ Relearn how to fall asleep fast and enjoy a good night's sleep.
  • The Next Level ~ Designed to radically boost your performance in any field. It's based on a technique used by top athletes and other successful people to help them make a big stride forward.
This is our selection of favorites, but there's a session for every need! Choose from over 800 Hypnosis Downloads...
Search now on an issue that interests or concerns you...

View all the Hypnosis Downloads here

The New Wave in Meditation Technology

Click here to learn more about the iAwake Profound Meditation Program
The iAwake Profound Meditation Program
is a way of enhancing your meditation practice, making meditation not only easier and more enjoyable, but also more efficient and effective.
Profound Meditation provides the smoothest, deepest, richest, most profound meditation experience available anywhere...
Here is a link to a free 20-minute track from iAwake Technologies - a sample of the type of tools that will deepen your meditation immediately and help you quickly become a successful meditator. It's the opening track of iAwake's flagship product, the Profound Meditation Program, called the iAwake Experience...
Learn More and Download the iAwake Experience
We think you'll find this technology a tremendous aid on your transformative journey of becoming your best and most creative self - and you can get started today!
Copyright © 1997-2018 Trans4mind Ltd