Trans4mind Home Page
~ Making the Human Heart Visible ~

Looking for a better life?

Our online, interactive video workshops present the most effective methods of holistic personal development, combined with personal support from expert life coaches.

Explore Article Library


Embrace Diversity to Build Effective Teams

Embrace Diversity to Build Effective Teams: one of the biggest challenges faced by companies today is how to turn a group into a highly efficient global team.
(reprinted from Semiconductor Magazine, May, 2000)

Turning a group into a team is one of the biggest challenges leaders face. We find ourselves leading groups of very diverse individuals in complex projects and tasks. We don't always get to hand pick our team, but rather we often inherit teams and all of their past baggage. Whatever the state of the group, we all need team skills. A recent report, 'Office of the future: 2005', states that the following skills are essential for future career success: strong people skills, the ability to communicate effectively and the leadership to build teams.

A group becomes a team when you treat them like a high level, high profile project. You need to define your desired outcomes, set measurable goals, design your game plan with benchmarks and deadlines, and keep everyone focused.

The basic definition of a team is: 'a small number of people with complementary skills who are committed to a common purpose, performance goals, and an approach for which they hold themselves mutually accountable.' (Katzenbach and Smith, 1993) This is a good starting point for defining your desired outcomes.

Team Outcome Checklist:
1.What is our ideal size?
2.What skills do we have, need to add?
3.What is our mission and purpose?
4.How does each individual contribute to it?
5.Do we mutually set, track, and meet specific performance goals?
6.Do we regularly self-evaluate?
7.Do we set and live by behavioral ground rules?
8.Do we hold ourselves accountable?
9.Do our results come from a collective effort?

If any of these ingredients are missing, you will be functioning more like a group than a team. I was recently asked to coach a team that had identified some interpersonal conflicts. They wanted a neutral party to facilitate the problem-solving sessions. They are a team of five high achievers, who each had clear individual goals. One of them even stated: 'I don't see why we even meet as a team when we have nothing in common.' When I probed to find some evidence of collective work effort on any goals, I could not find any. However, when they talked, in depth, about their individual roles, purpose and objectives, they started to see some of the potential interconnections. The more they learned about each other, the more they could see commonalities. It turned out that their conflicts were primarily due to their isolation, and lack of teamwork. As communication opened up, new, creative ways to work were identified.

As Ralph Waldo Emerson wrote, 'No member of a crew is praised for the rugged individuality of his rowing.' Effective teams do not encourage heroes or superstars. They look for ways to maximize their resources and build on each other's strengths and diversity.

On the surface, it may seem easier to work with people of similar styles, thinking and background, but diversity brings richness to a team. Leaders and team members should value, encourage, and reward diversity. This means equal treatment and opportunity for people of all races, ethnic backgrounds, lifestyles, medical conditions, and for both genders.

Most teams today deal with the global and diverse marketplace, necessitating the need for a diverse group of talent. Think about diversity as 'differences.' A diverse team can bring together individuals with different backgrounds, different approaches and different ways of thinking. An outstanding team is the one with no factions. It is the team without subgroups of any type. It is the total lack of a 'we' vs. 'they' attitude.

An effective leader is one who embraces differences, respects disagreement, honors those who question processes and direction, and doesn't surround him or herself with 'yes' people.

Once you have your diverse group of talent and you've agreed on the team mission and purpose, it's vital to define HOW your team is going to work together. What are the decision-making procedures, roles, problem-solving mechanisms, how will meetings be run - and when? How will you interface with the rest of the company or organization? Ground rules are a means for clarifying team processes.

If your team doesn't have clear, measurable ground rules, I suggest you hold a session to develop them. What follows is a process I have successfully facilitated with many diverse teams from executives, to front-line workers, to politicians, to Boards of Directors. The process uses personal values as the basis for developing team ground rules. The ground rules can then be used as a basis for defining the team norms and expectations.

STEP ONE:
Have each individual submit the five values that are most important to them in the workplace. Examples would be 'honesty,' 'accuracy,' 'teamwork,' 'risk-taking.'

STEP TWO:
As a group, prioritize the values and choose 3-5 everyone can agree to.

STEP THREE:
Discuss each value: why it's important,

STEP FOUR:
Identify which behaviors and actions reinforce this value, and which behaviors can undermine it or are non-reinforcing.

Setting Ground Rules:
1. Individually list values.
2. Gain consensus on 3-5 values.
3. Discuss why each value is important.
4. List how we can reinforce the value and what we should avoid.

Example:
- Respect'
Respect is important on any team. It is needed to build loyalty and mutual trust.
We can reinforce respect by seeking others' input regarding decisions that may affect them. We undermine respect when we change direction without giving others an explanation.

I highly recommend taking your team through this exercise on values and ground rules. I have used this process to build teamwork, to resolve interpersonal conflicts, and to get teams refocused. It is not a discussion to be rushed, or taken lightly.

I suggest you consider using an outside facilitator when defining value-based expectations. As a leader, being a participant in this process will be most enlightening. You will learn a lot about your team members. And, they will set the norms. When a team fully participates in defining and enforcing the norms, a new level of ownership happens.

It is more manageable to set only a few ground rules at a time. When the team keeps its focus on one or two areas, the chance for success are greater. Ask your team: 'What are the behaviors our team needs to focus on for the next quarter?'

I recently worked with two divisions within the same company 'research and development vs. sales and marketing. They had a history of conflict. They both felt undermined by each other. They assumed that the other team never listened. There was plenty of finger pointing, blaming and passing the buck.

After a lively discussion of values and expectations, they agreed on just one ground rule. 'I will meet my deadlines.' 'If, on rare occasion, I must extend the deadline, I will negotiate with all affected parties to reach a mutual agreement on the new deadline. I will notify all parties of any change at least 24 hours ahead.'

The two teams found that when everyone followed this one practice, it completely changed the way they worked together. A new level of respect and consideration happened. I also challenged them to have a strong consequence if someone slipped and broke the ground rule. They all agreed that anyone slipping would have to bring delicious food for everyone at the next meeting and would have to offer to help other team members with their tasks.

The team reported that only two people 'slipped' in the next month. The two who slipped did buy food for the next meeting and helped out with others' tasks. The purpose of setting the ground rules is to establish new improved behaviors as the norm. When the team levies consequences, it reinforces the desired changes. The idea of ground rules is to institutionalize improved interactions. Ground rules can change the way we work together. It can help us make a positive cultural change in the organization.

Team ground rules can be used for setting expectations on daily interactions, for running better meetings, and for project management.

If your team is experiencing interpersonal conflict or a lack of productivity, the chances are that ineffective leadership is playing a big role in the problem. Don't give up trying to turn your group into a real team. Ask for help and team coaching.

About the Author

Marilyn Manning, Ph.D., CSP, CMC, facilitates change and motivates others to resolve difficult workplace conflicts through interactive speeches, workshops, and consulting. Dr. Manning specializes in Leadership, Teamwork, Conflict Mediation, Executive Coaching, Meeting Facilitation, Strategic Planning, and Communication. She has authored seven business books, published in eight languages. Over 80% of her work is repeat business.



AND EXPLORE...

Addictions
Astrology
Careers & Employment
Communication
Creativity
Dating
Depression
Diabetes
Diets
Divorce
Education
Environment
Ethics
Exercise
Family
Goal-Setting
Grief & Loss
Happiness
Health
Kids & Teens
Leadership
Love
Marriage
Meditation
Nutrition
Organizing
Parenting
Psychology
Public Speaking
Relationships
Schools
Self Help
Self Improvement & Motivation
Sexual Relations
Spirituality
Stress Management
Travel and Leisure
Women
Writing


From our extensive site, you'll find good info on many topics using this search:

Support your personal development with these popular and effective hypnosis downloads...

  • Public Speaking Fear ~ Banish speaking anxiety and nerves with hypnosis.
  • Motivate Yourself to Exercise ~ Build a powerful exercise habit that you can't break.
  • Get Rid of Fear & Anxiety ~ Stop worry and apprehension wrecking your life.
  • Self Esteem ~ Break the negative trance of low self esteem and give yourself a chance in life.
  • Create Your Own Reality ~ Use the power of your unconscious mind to transform your life.
  • Deeper Self Respect ~ Use hypnosis to connect with your true inner worth.
  • Detach From Fear ~ Tune out nervousness and anxiety with hypnosis.
  • Improving Concentration and Focus ~ Learn how to discipline, direct and command your mind to improve your performance.
  • Exercise Motivation ~ Give you powerful keys to getting back on track with your exercise - and staying there.
  • Overcoming Shyness ~ Provides an invisible security blanket allowing you to develop social ease and overcome shyness.
  • Quick Confidence Booster ~ An audio hypnosis session that's specifically designed to get you (quickly!) back on track.
  • Stop Negative Thoughts ~ Learn powerful hypnotic techniques to stop negative thoughts before they start.
  • Overcoming Procrastination ~ Let hypnosis help you get on with what you need to do, when you need to do it. Let nothing hold you back.
  • Think Thin ~ Use hypnosis to re-train your brain and lose weight naturally... that's how to get and stay slim.
  • Fall Asleep Fast ~ Relearn how to fall asleep fast and enjoy a good night's sleep.
  • The Next Level ~ Designed to radically boost your performance in any field. It's based on a technique used by top athletes and other successful people to help them make a big stride forward.
This is our selection of favorites, but there's a session for every need! Choose from over 800 Hypnosis Downloads...
Search now on an issue that interests or concerns you...
 
Get a free Hypnosis Download at Facebook
Copyright © 1997-2016 Trans4mind Ltd