Trans4mind Home Page

Modes of communication in a busy world

By Lee Hopkins

Technology is wonderful -- it allows us to communicate with
others in all sorts of different ways.

However, sometimes the way we or others choose is not the most
appropriate for the recipient or the message. We are all
incredibly busy, after all.

So here's my quick'n'dirty philosophy for how I communicate with
others in business, in descending order of use and ascending
order of priority or urgency. Please feel free to adapt or
ridicule it at your leisure...

1. Email
Used for transferring files before a face-to-face meeting. For
example, I want my client to see the latest additions to the
manual we're working on, or changes to a newsletter.

It's also great for non-urgent communication, as it allows the
recipient to get on with the work that is currently occupying
them without disturbing them. If I phone them, I break their
train of thought and interrupt their work. Or I get frustrated
because 'they are in a meeting'. It's a great way of allowing
them to attend to my email and its demands at a more suitable
and convenient time.

Using email is a great way of neither interrupting my recipient
nor getting into that horribly wasteful game of 'phone tag'.

Yes, there is the risk that my email gets lost in the dozens my
recipient might get in a day, but I figure that if our work is
important they will pay attention to it. If it's not important
to them, then either their own boss or client will help them
reprioritise when an important deadline is missed, or else I am
focusing more on my own needs than the needs of my recipient --
in which case I deserve to have my email ignored.

Of course, spam filtering software is not perfect and sometimes
emails genuinely don't get through, but in genuine business
relationships such instances are rare. There are exceptions, of
course -- one of my clients *never* gets my emailed invoices,
even when I send them back via 'reply' to an email they send me.
But she gets every other email I send. And yes, I *do* track
those errant emails via delivery and read receipts. Bizarre, huh?

If you find that you are having repeated problems with
undelivered emails and 'blacklisting', you may want to take
advantage of Ken Evoy's "Deliver My Mail" campaign. Details are

2. SMS
Similar to email, but slightly more intrusive (because many of
us find it hard to ignore our mobile phones, even if it is just
a txt message coming in). I don't want to interrupt my
recipient, but I do want them to be aware of an upcoming
requirement or request. Or I just want to wish them 'bon voyage'
without interrupting them from packing.

3. Phone call
Only used if I have an urgent need to resolve an issue.

I have found that even highly personal matters can be first
discussed using non-intrusive technology like email. I don't
have to go into detail, but I can let my recipient know that
there is something I would like to discuss when they have a free
moment. It gives them a chance to collect their thoughts before
we talk over the phone or, preferably, in person.

About the Author

When you match consumer psychology with effective communication
styles you get a powerful combination. At Hopkins-Business- you can find the secrets to
communication success. At Hopkins we show you how to communicate
better for better business results.

From our extensive site, you'll find good info on many topics using this search:

Support your personal development with these popular and effective hypnosis downloads...

  • Public Speaking Fear ~ Banish speaking anxiety and nerves with hypnosis.
  • Motivate Yourself to Exercise ~ Build a powerful exercise habit that you can't break.
  • Get Rid of Fear & Anxiety ~ Stop worry and apprehension wrecking your life.
  • Self Esteem ~ Break the negative trance of low self esteem and give yourself a chance in life.
  • Create Your Own Reality ~ Use the power of your unconscious mind to transform your life.
  • Deeper Self Respect ~ Use hypnosis to connect with your true inner worth.
  • Detach From Fear ~ Tune out nervousness and anxiety with hypnosis.
  • Improving Concentration and Focus ~ Learn how to discipline, direct and command your mind to improve your performance.
  • Exercise Motivation ~ Give you powerful keys to getting back on track with your exercise - and staying there.
  • Overcoming Shyness ~ Provides an invisible security blanket allowing you to develop social ease and overcome shyness.
  • Quick Confidence Booster ~ An audio hypnosis session that's specifically designed to get you (quickly!) back on track.
  • Stop Negative Thoughts ~ Learn powerful hypnotic techniques to stop negative thoughts before they start.
  • Overcoming Procrastination ~ Let hypnosis help you get on with what you need to do, when you need to do it. Let nothing hold you back.
  • Think Thin ~ Use hypnosis to re-train your brain and lose weight naturally... that's how to get and stay slim.
  • Fall Asleep Fast ~ Relearn how to fall asleep fast and enjoy a good night's sleep.
  • The Next Level ~ Designed to radically boost your performance in any field. It's based on a technique used by top athletes and other successful people to help them make a big stride forward.
This is our selection of favorites, but there's a session for every need! Choose from over 800 Hypnosis Downloads...
Search now on an issue that interests or concerns you...

View all the Hypnosis Downloads here

The New Wave in Meditation Technology

Click here to learn more about the iAwake Profound Meditation Program
The iAwake Profound Meditation Program
is a way of enhancing your meditation practice, making meditation not only easier and more enjoyable, but also more efficient and effective.
Profound Meditation provides the smoothest, deepest, richest, most profound meditation experience available anywhere...
Here is a link to a free 20-minute track from iAwake Technologies - a sample of the type of tools that will deepen your meditation immediately and help you quickly become a successful meditator. It's the opening track of iAwake's flagship product, the Profound Meditation Program, called the iAwake Experience...
Learn More and Download the iAwake Experience
We think you'll find this technology a tremendous aid on your transformative journey of becoming your best and most creative self - and you can get started today!
Copyright © 1997-2018 Trans4mind Ltd