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Guide for Writing More Effectively

When you're writing a document, whether it's an essay for school or a business memo for work, it can be overwhelming to keep track of every single word. The good news is that there's a way to make the process easier on yourself: by following these tips for more effective writing!

Plan before you write.

Planning your writing before you begin is an essential part of the process. It helps ensure that you have all the information needed to complete your work, and it helps keep your thoughts organized so that they are more easily expressed in writing. Planning also helps writers stay on track as they write their papers, which can be especially challenging when writing a longer paper or book.

Planning doesn't necessarily involve making a formal outline for everything—in fact, when working on longer pieces like books or dissertations (a kind of long-form research paper), outlining every step in advance can be counterproductive because it limits creativity and spontaneity later in the process. But planning does involve deciding what points need to be made and how those points will fit together into an overall narrative structure before getting started with actual drafting: what's going to happen first, second and third; where each point fits within this overall narrative sequence; which details will support certain points while others support other ones (and thus should probably come later).

Practice active writing.

Active writing is a technique that involves making your reader an active participant in the writing process. This style of writing can make your work more interesting, engaging, and even funny. Active verbs like “ask”, “find”, “attempt” and “discover” are great ways to get you started on this style of writing.

However, be sure not to overdo it! tool is an advanced facility that figures out the most appropriate way to rephrase online a text. There are different shades of meanings While using active verbs may help make your paper stand out from others that use passive voice too much (which makes the writer seem less confident), too many will make it difficult for readers to understand exactly what happened in chronological order.

Use the right vocabulary.

This one is pretty self-explanatory: use the right words. The problem is that there's no single "right" word, because it depends on the context you're using it in and what you want to convey.

For example, when talking about someone who's really smart or really good at something (like mathematics or sports), you might say they're "brilliant." But if someone isn't very smart or doesn't have much talent, then calling them "brilliant" would be insulting because it means they're smarter than everyone else—which isn't true.

So here's a rule of thumb: If there are multiple ways to describe something (e.g., your friend could be brilliant or intelligent), think about which description would be most appropriate given how you plan on using the description.*

Make frequent and effective use of transitional phrases.

Transitional phrases help a reader follow the train of thought of your writing. They are a form of shorthand that can make your writing clearer and more effective. In general, you should use transitions when you are making a direct comparison or contrast between two ideas or events, or when you are describing how one idea leads to another. You can also use transitions when you want to explain why something happened or show its consequences or impact.


  • "This is similar to what happened in the past."
  • "In contrast, I think that it was different from what happened in the past."

Take the time to revise your work.

Revising is an important part of writing. It’s also a process, one that involves editing, proofreading and rewriting. Revising helps you to make your writing more effective by checking for mistakes in spelling and grammar.

Planning, revising, and practicing makes for good writing.

There are many ways to write effectively, but it always starts with planning. Before you begin writing a paper or an essay, you should plan what you want to say, when and how you’re going to get there and what kind of evidence or examples will support your argument. This is called pre-writing and can be done either on paper or in a word processor document. It doesn’t matter which method of pre-writing you use as long as the ideas that come out of it are clear and organized enough for someone else (someone who might be grading your paper) to understand exactly what idea(s) each sentence supports.

Writing is like any other skill: practice makes perfect! If I want my students at school to improve their writing skills by using more complex sentences (and fewer run-on sentences), then the best thing I can do is let them practice writing complex sentences over time so that eventually this becomes their default way of expressing themselves instead of relying on short choppy language all the time just because “that’s easier” than thinking through each sentence before putting pen to paper/finger on keyboard keystroke combinations…


There you have it! We’ve covered all the basics of effective writing. If you want to learn more about these techniques and how to implement them in your own work, check out our other articles on this topic or take a look at some of the books we recommend on our resources page. Remember: good writing is fun and rewarding, so don’t be afraid to try something new! 

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