Office Visit: 7 Key Things to Look For in an Office Space
Are you looking for premium office space?
Everyone wants that perfect spot for their business, but can often find it dictated by budget. If you want the best deal, you need to know what factors to consider.
From the available space to the location, we can help you decide. Read on for our guide to conducting an office visit when you want to rent.
1. The Cost
The first consideration you need to take into account is the cost. You need to be stringent on your budget. As well as the cost of renting office space, you need to factor in the utilities, telephone and communication bills, and common costs.
Once you have worked out a budget, you can work out how much your business can afford per month. Remember, it is always possible to upgrade your office at a later date. However, it can be troublesome and impact the running of your business.
Try to get the balance between an affordable location and somewhere you want the business to be situated. Watch out for taxes, parking, and zoning rules in the area which can also impact the running costs.
2. Access to Conference Facilities
At some point, most businesses need meetings with clients and internal staff. In this instance, you will need access to professional conference facilities. Any office space should have conference facilities onsite reserved exclusively for tenants.
Make sure you view the conference spaces when you do a viewing of the office location. They should be serviced and have access to the latest technology. All of this will paint your company in great light when people come to visit.
When going over the rental contract, make sure you look at conference facilities within it in just as much detail. You need to make sure you can book them easily and efficiently.
3. Check the Access
In any city in the world, renting office space can be extremely cheap if you look hard enough. The problem is that much of the cheap space is quite far away from the places you want it. The closer you get to a city or a major industrial hub, the more prices go up.
This is because the office location is just as important as the price of it. What is the point of opening an office if your staff can't get to it?
Firstly, check the availability of parking in the area. After this, make sure it has access to public transportation routes. Without them, your office is doomed to fail before it even opens.
You have the responsibility to keep your staff and customers safe in everything you do. That even includes when you look for an office location.
Firstly, make sure the building itself is secure. Does it have codes and keycard access? Are there 24-hour security guards around or a staffed reception area?
If your workers will be staying late or after hours, then is the outside and car park adequately lit? Finally, what is the crime rate like in the area you will be renting? You can check this out online or speak to local business owners who are in the same area.
Ideally, you want the terms of a contract to be as flexible as possible.
Is renting the office space a short or long-term lease, or can you choose from either? If you need to suddenly change premises or upgrade the space, will you be charged a penalty at all?
The more established your business becomes, the less you will need flexible terms. A stable base will be more important than the need to expand and adapt. However, for startups and new businesses, you should get terms that are as flexible as possible.
Knowing what is around you, often in the same office location, can make or break your business.
For example, if you were a law firm with a specialism, moving into a building of three firms that do exactly the same thing is only going to hinder your progress. You should also check the local area and see if these firms exist, as you may be able to carve a better niche by moving elsewhere.
In contrast, you might find that you have businesses in the same building you can form relationships with. You may be a business law firm and have business accountancy in the same building. In this case, you may be able to refer business to each other to build up both companies.
7. Support and Amenities
Finally, see how the office space works for your staff. Start by seeing what is on-site in the way of amenities.
Some examples may include restaurants close by. A gym is a feature many office facilities now house. Childcare may also be very helpful for parents who work for you.
Does the building provide any back-office support? Some places may offer cleaning, maintenance, or IT support. This could be included in your common costs or it could be charged as a monthly or yearly fee.
Extras that are charged usually work out to be quite affordable, much cheaper than hiring staff and outside companies to do the job for you. For startups and small businesses, this can save a lot of money and provide a lot of services.
Discuss These Things During an Office Visit
On your office visit, discuss all these matters with the owners. Make sure you shop around and weigh up all the factors. You should not simply go for the cheapest space available but be willing to consider other pros and cons.
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