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How Company Relocation Affects
Working Conditions

A man packing boxes before a company relocation

A company relocation can be quite a stressful time for everyone involved. The top brass will worry about every detail of the relocation going smoothly. The employees themselves will be forced into a period of adjustment. Unfortunately, this period is not even that short. It usually stretches well before the relocation itself and ends well after too. If you are preparing for one and are wondering how company relocation affects working conditions, you are in the right place. Let’s go over what you can expect in the coming weeks.

Organization

Organization is important for all things you don’t want to botch. However, if you’re planning a business relocation, getting ready and organized is the key to doing it successfully. In order for it not to have a negative impact on your employee’s productivity, you want to ensure you have a clear plan of action. Preferably, it will come with a timeframe for each of the stages. You should err on the side of caution, however. Leave enough room for things to go wrong or take longer than anticipated. Even if it stretches for longer than you’d like, having an end date will make everyone cope more easily with the days when tempers run high.

Picking the new offices

One of the ways of ensuring that your company relocation doesn’t affect working conditions negatively is to try to leave your eyes and ears open to your employees’ needs. Once you realize that a relocation is looming, take an office-wide survey. In it, you’ll ask your employees’ opinion on their current office space. Ask them to reflect on both its good sides and bad. You probably have an idea of what kind of space your office needs. However, you could still have some blind spots when it comes to the day-to-day office grind.

You should also try not to make relocation too much of an adjustment for your employees. For example, the location of your new offices might require many of your employees to take a much longer commute. This could put an unnecessary strain on them because their working conditions would suddenly change. Try to avoid something like this as much as you can.

Office design

In many cases, company relocation takes place long after a company has outgrown its former space. Managers perceive relocations as so stressful that some reports say that almost 80 percent of companies actually delay moving. However, a business relocation could actually do wonders for the working conditions in your company. Bear in mind that health, safety and workability are the key preconditions for productivity.

If you’ve outgrown your current space, chances are that your employees have to do a lot with less. They might be sharing cramped office space or finding it difficult to find everything they need in a timely manner. If this is the case, they will probably welcome a change.

Finally, a company relocation allows you to rent out a space whose design will fit your needs better. Now that you know what you are dealing with, you will be able to reorganize work in a way that impacts your employees’ working conditions in a meaningful way. Perhaps you need more conference rooms or an open plan was not working as well as you’d planned. A company relocation is a great excuse to really take working conditions into account and try to improve.

Moving Day

No matter how well you plan your company relocation and however much you include your employees in the process (and you should), the days leading up to the move, as well as those immediately after, will put everyone’s patience to the test. It is important to be accommodating to your employees during this time until things settle. Things can get lost in the chaos and people might come in late before they get used to the new location. What is more, it might just become virtually impossible to get any work done for a couple of days.

If at all possible, organize the move itself over the weekend. As an alternative, have your employees work from home for a couple of days until the dust settles. People can come in in limited capacity to deal with the move. Everyone that doesn’t absolutely need to be there will just be in the way.

Once you all fully move in, provide your employees with some time to get the hang of their new space.

Conclusion

The truth is that working conditions don’t have to be negatively affected by a company relocation. In many cases, employees will actually welcome the move as it will often mean better office space that is more suited to their needs. The trickiest part to avoid is your employees feeling overwhelmed while coping with the working conditions immediately before, after and during the move. The relocation itself is a great excuse to hear what your team has to say about their existing working conditions and how you can improve them. The more you do in that regard, the less likely is it to go unnoticed.

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