12 Best Time Management Apps
By Jane Hurst
A vouchercloud.com survey of 1,989 employees, all over the age of 18, showed that the average 8-hour workday only really yields less than 3 hours of productive work activity. That means that more than 60% of each employee’s workdays consist of non-productive activities. An employee time tracking app can be most revealing.
So what are employees doing with their time? The survey asked “What are you guilty of spending time doing during the working day rather than working productively?” and found that employees 47% responded that they are checking social media, 45% are reading news articles, 38% are discussing out of work activities with colleagues, 27% are texting or instant messaging with friends and the list goes on. There is a lot more time being spent preparing food and consuming beverages than most might guess. And 19% of respondents admitted to spending an average of 26 minutes a day searching for new employment.
Having this data is very interesting but what’s more interesting is knowing how to measure and increase your team’s productivity. Important software like scheduling software, holiday planner, and meeting management can help a lot. That’s why we’ve pulled together the best time management apps for your review.
Plus: here's are two late additions: the intelligent time tracking app Apploye, for use in office, mobile and remote teams. And Truein, a time and attendance system with face recognition for contractual and distributed staff.
ezClocker is a highly rated time tracking and scheduling app for small businesses. Ideal for small teams who need a simple to use app that works within their budget. One of the reason’s ezClocker is highly rated on the AppStore is it’s simple design where even a non-tech person can figure out how to use it. It's features include:
- Time Tracking
Employees can clock in with a touch of a button using the ezClocker app and view total hours worked. A GPS location is captured when employees clock in/out to verify they were at the correct location. The app allows you to require GPS to be turned on or employees will not be able to clock in. ezClocker also allows you to restrict early clock in to prevent overtime. For example, employees can only clock in 5 minutes before the start of their shift. Employers use ezClocker to view timesheets, make modifications, view overtime and export time entries to process payroll.
- Online schedules
ezClocker has a schedule feature where you can create shifts using the website or app. When you publish a new shift your employees will be notified which is helpful when making last minute changes or if your employees don’t check their schedule on a regular basis.
- Kiosk app
If your employees work at one location like a doctor's office or a restaurant then you can use the ezClocker kiosk app to turn your tablet into a portable time clock. Employees can clock in using a 4 digit PIN number and you can block them from clocking in using their phones. The kiosk app is ideal if you want multiple employees to use one device to clock in and not have to worry about checking their location.
- Labor job costing
ezClocker allows you to add jobs and will prompt the employee to pick a job when they clock in. This will allow you to associate a time entry with a job and to generate a jobs report which will show you how many hours a particular job took. This information will help you with planning and budgeting.
ezClocker offers a free plan for the first employee then their monthly subscription is very affordable starting at $10/month up to 15 employees so if you have 2 or 15 employees you pay one low flat fee of $10.
2. Time Doctor
Time Doctor is the leader in the industry when it comes to time management app. Time Doctor makes managing a distributed team super simple with intuitive employee tools and robust employer management resources. It's features include:
- Time Tracking
The timer is easy to use when an employee starts a new task or project, with just one-click, they are on their way. Managers can track the time spent by each employee categorized by client, project or task. This allows the manager to easily make changes to workload, project assignments and more.
- API and Integrations
Have other web applications that you use to manage your business or team? Great, Time Doctor has a seamless and fast API that allows both reading and writing abilities to plug directly into your other systems. You’ll have powerful information right at your fingertips with useful insights into your employee time tracking app and your other platforms that speak directly to each other through the API. Time Doctor integrates with all leading project management and accounting tools including JIRA, Asana, Trello, GitHub, Basecamp, Slack, Salesforce, Teamwork.com, Todoist, Podio, QuickBooks, Freshdesk, Redmine, Google Apps, Zoho, Yammer, and more.
You can automatically calculate your payroll using either fixed salaries or the hours that have been tracked. You can also manage client billing, down to the minute – allowing you ultimate productivity as well!
- Time Use Alerts
If an employee sits idle for too long, they will receive a pop alert asking if they need to make an adjustment to their time card. This pop up also appears if an employee strays onto a non-work related website or app, helping to keep the employee engaged and focused.
- Web and App Usage
You’ll get a clear and accurate picture of the websites and apps your employees are using so you can take the opportunity to coach them proactively. If you see that an employee is spending too long a particular site, there may be a need for additional training. Being proactive can help reduce friction later.
- Powerful Reporting
Time Doctor allows you to receive daily and weekly reports that give you insight into hours, website and app usage, tasks worked on, client breakdowns and much more. Employees also receive these powerful insights in order to identify productivity-wasting behaviors and make adjustments in order to stay on track.
With costs as low as $9.99/month per user, Time Doctor is the best choice for your employee time tracking app needs as it has the most robust feature set. They also offer a 14 day free trial to test the platform that does not require a credit card.
3. InterGuard Employee Monitoring
InterGuard is employee-monitoring software that monitors employee activity from any endpoint across your distributed workforce in order to increase productivity and secure your company. You can easily search recorded data to view logs and screenshots of employee activities. It's features include:
- Productivity Monitoring
InterGuard gives you metrics about time spent on websites and apps so that you can consider their productivity for the tasks at hand. Employee mentoring software helps you by automating the otherwise manual task of employee productivity tracking.
- Inside Threat Detection
This time management app will alert you when it detects any suspicious activity to stop data ex-filtration before malicious activity can occur and help prevent a negligent employee from causing a data breach.
- Employee Investigations
InterGuard time management app logs and records employee computer activity, giving you evidence needed in the case there is an internal, criminal or civil investigation. The agent can be deployed discretely and remotely so the target of an investigation does not become aware of the monitoring.
- No Network Required
This time management app is deployed on the endpoint, meaning the device (computer, phone, tablet) is always being monitored even if the employee is remote or spends time both at the office and in the field. The software is not dependant on a network connection.
This instant-deploy software costs $7.09 per user per month however there are larger enterprise features that can be added. To get a quote, visit their website.
Veriato Cerebral time management app provides visibility into online activities and communications of your employees and contractors. Cerebral (previously Veriato 360) believes that knowledge is power when it comes to making sure you know what your team is up to. It's features include:
- Maximized Productivity
With this time management app you can record and review anything that your employees do on their PCs, Macs and Androids. Get scheduled reports daily, weekly or monthly to understand exactly how long employees are “actively” working.
- Screen Recordings and DVR Playback
This time management app is like having a surveillance camera pointed directly at each of your employee’s devices. You can view and record social media sites, chats and instant messages, emails sent and received, online searches and more.
- Keyword and Event Alerting
Receive productivity and security alerts to know if an employee uploads proprietary information to a cloud account or spends too long a social platform. Keywords and phrases are customizable but the tool also provides standard keyword alerts that could indicate fraud, hate speech, hacking, or potential violence.
Visit the cerebral product page to request a quote.
Toggl is another time tracking software on the list. This affordable app may be a good choice for small teams and freelancers. It's features include:
- Time Tracking
Toggl isn’t complicated. This one-click platform keeps it simple.
- Tracking Reminders
The Toggl Button and Desktop app remind employees when that they may have forgotten to start a time. Like many providers, Toggle will also detect idle time.
- Over 100+ App Integrations
Toggl boasts over 100 integrations that embed the Toggl Button inside other online apps.
- Profits vs Labor Costs
Toggl makes data visualization a snap, so a savvy owner will know which projects and clients are providing the most profitability.
- Team Dashboard
This feature will help with workload management and is useful for making sure each employee is not overloaded.
Prices start at $10 a month for monthly plans and go up from there. They also offer a free 30-day trial.
Hubstaff is a time management app that also has many useful features that can be added-on depending on the needs of the organization. It's features include:
- Time tracking
Hubstaff offers a time tracking element to their software that works on desktop, web, or via mobile device like most of the employee time tracking apps out there. Like many platforms, Hubstaff runs in the background so your team can keep working without interruption. Integrates with over 30 business apps you already use, including Basecamp, Trello, Asana, Github, and Paypal.
- Calendar Views
You can check-in on your employee’s progress and productivity with daily or weekly views of their calendars.
- Online timesheets
Hubstaff has a feature that allows for simple timesheet management online, reducing the need to remind your team that it’s time to turn in their timesheets in order to get paid.
- Easy Payroll
By setting up employee pay rates, you can easily pay your team from the online timesheets, which will greatly simplify your bookkeeping time.
- Team Scheduling
Better plan and track employee attendance through this handy team-scheduling feature. You’ll have a simple picture of who is scheduled and who has shown up for their shift.
Pricing starts at $20/user per month depending on the features. For more information, check out their pricing page.
Hours recently became a contender for teams as this time management app now allows for better team collaboration. It's features include:
- Real time tracking
Employees can have multiple projects running at one time, which is helpful for those who like to switch between projects instead of taking a single project to completion before moving on to the next.
Helpful reports allow for you to see what all your employees are working on and better manage the workflow.
Making adjustments to a workday is easy by viewing the timeline view. The employee can see any gaps or misreporting to easily adjust.
Hours uses a freemium model whereby a user can sign up for free and access some but not all of the features. Pricing can be determined by signing up on the Hours website.
FairTrack is a time management app that analyzes how your employees approach work, as well as methodology and activities of your employees to spot chances for improvement. Consequently, you can provide training or tools if needed. It's features include:
- Easy Reports & Customizable Screenshots
FairTrak provides easy to understand reports to help you learn all that you need to know about each employee’s computer activity. You can also either record continuously to obtain screen captures or randomly take screen shots to have a better understanding of the tracked activities.
- Website Blocking & Alarms
If you know an employee should not be visiting a particular site during the workday, you can block the website so that they employee cannot visit it. You can also set alarms to get alerts when an employee is engaging in an activity that you do not condone.
The employee can teach Timely to be smarter by renaming tags, titles, and adjusting grouped activities. Overtime the employee trains Timely to accurately record the time it tracks.
- Project time management
This employee time tracking app also helps busy teams stay on top of their priorities and project budgets through their project time management feature.
Individual prices start at $7/month and teams starts at $99/month for 5 seats.
TSheets has more than 20,000 five-star reviews and this time management app can track time on any device and help streamline both payroll and invoicing. It's features include:
- Time Tracking
Employees using TSheets can easily switch between job codes, record breaks, and clock in and out with one click.
- GPS Tracking
GPS tracking helps you monitor the whereabouts of your staff at all times.
TSheets has a useful feature to alert both you and your employee when the employee is close to going into overtime to help manage costs and expectations. You will no longer be surprised by overtime charges you weren’t expecting to pay.
Easily edit shifts and post schedules for the team to see using the scheduling feature.
With a 14-day free trial you can see if TSheets meets the needs of your team. Prices include a base fee plus a per-user fee per month and can alternatively be paid annually. Visit their website for more detailed pricing.
Clockify has a free version of their time management app that you can utilize for unlimited users and projects. If you find you need additional features, you can pay to gain access to more. It's features include:
- Time Tracker
Employees can keep track of billable time easily as well as set up easy timers using the simple time tracker, which makes this time management app appealing to employees.
You can view all of your team’s time output by using the dashboard. The dashboard shows charts and at-a-glance information to make it easy to get a quick update on what your team is up to.
You can view the pricing and upgrade options on their website but their basic package is free of charge.
ZoomShift offers a unique time tracking tool that puts you in control of employee timesheets. It allows for better time management so that milestones can be easily viewed and client expectations can be better managed. Its features include:
- Time Tracking
Employees can clock-in for assigned shifts using the web time clock or mobile time clock and management can edit timesheets on the fly from the free iOS and Android apps. Time tracking errors can kill your bottom line. ZoomShift can help prevent these errors from happening and block employees from clocking in without being scheduled.
- GPS Tracking
The GPS time clock provides much-needed transparency to who’s doing what and where by parameters to a certain distance from the workplace that employees can clock in from. People can clock in and out on their phones, which extends trust and responsibility to your team.
- Work Scheduling
Use templates to schedule in minutes and drag and drop shifts in place on the calendar. In addition you can share schedules via text, push, and email and automatically remind team members before their shift starts. Employees can also set their availability preferences, request time off, and pick up open shifts.
- Payroll Reports
Set up your employee's pay rates and customize your payroll report to export all the information you need. ZoomShift allows you to track labor costs and keep an eye on overtime so that you can always stay in control of payroll costs.
Starts with a 14 day free trial so customers can use and become familiar with the software. Pricing starts at $2 a month/per user for the Starter Plan and $4 a month/per user for the Premium. In addition, there is an Enterprise plan that provides a tailored solution for large businesses or franchises.
DeskTime is a fully automated time tracking app for companies and solopreneurs. It makes it easy to measure productivity, boost performance, track attendance, and effectively manage workflow. DeskTime has integrations with many widely used project management tools, as well as with Google and Outlook Calendars, for added functionality. Its main features include:
- Automatic online and idle time tracking
DeskTime time tracker starts working when you turn on the computer and stops when you turn it off. This removes any need for manual data entries – productivity is tracked and calculated automatically. It also allows to add offline time, so you don't lose track of any productive time even when on a work-call or in a meeting.
- Project and task management
Track time of individual projects and tasks to follow the status of your projects and bill your clients accurately for the work done, as well as accurately estimate the time required for new projects.
- Absence calendar and shift scheduling
Conveniently plan your team's work and coordinate time off. See a complete daily, weekly, and monthly overview of shifts and absences to efficiently plan everyone’s workload and avoid misunderstandings.
Manage shared workspaces with a desk booking feature that also allows your employees to reserve parking spaces, office gadgets, vehicles, different amenities, as well as meeting rooms. Bookings are updated in real-time so that everybody knows what's going on at any given time.
- Smart reporting and data exports
Customize reports with the help of various filters to see the exact data you need.
DeskTime is completely free for individual use with the Lite plan. For teams, the subscription prices start at $7 a month per user. Users that choose an annual subscription also get 1 month free. Visit their pricing page for more information.
Monitoring your employees is a synch with any of these time management apps. Whether you are suspicious of a particular employee or you just want to set the standard in order to increase productivity, there’s a solution for you.